Dates and deadlines

Jan. 1–March 31, 2022
25% of the rental fee due on canceled or reduced space.

March 9, 2022
Request a Block hotel assignments emailed; Credit card required to guarantee room block.

April 1, 2022
Second 25% deposit due.

April 1–June 30, 2022
50% of the rental fee due on canceled or reduced space.

June 30, 2022
Last day to adjust Request a Block hotel room blocks without penalty.

July 1, 2022
Final exhibit space payment due.

July 1, 2022 (or after)
100% of the rental fee due on canceled or reduced space.

July 1–Sept. 7, 2022
Hotel attrition fee applies ($100 per room when reducing number of peak night rooms by more than 20% in Request a Block hotel room block).

July 20, 2022

• Exhibitor Service Kit available
  • Official RSNA contractors
  • View Show Schedule on FreemanOnline
• Target move-in assignments released
• Exhibitor online directory launches for attendees
• Exhibitor function space request system opens

July 30, 2022
Headquarter office space application deadline.

Aug. 3, 2022
Exhibitor webinar – First Time RSNA Exhibitors: Orientation part 1, The Basics

Exhibitor registration opens.

Aug. 10, 2022
Exhibitor webinar – RSNA Attendee Insights

Aug. 31, 2022
Exhibitor webinar – Lead Retrieval, Attendee List Requests, and Guest Passes

Booth designs due for review and approval:

• Island booth (PDF)
• Mobile booth (PDF)
• Peninsula booth (PDF)
• NOTE: Inline booths do not need to submit their booth design but must adhere to the Inline Booth Guidelines (PDF)

Sept. 1, 2022
Attendee list requests open in the exhibitor registration dashboard.

Sept. 7, 2022
Exhibitor webinar – First Time Exhibitors: Orientation part 2, Preshow Planning and Onsite Logistics.

Hotel rooming lists and deposits due.

Sept. 8, 2022
Hotel rooms without name assigned automatically released.

Hotel cancellation fee begins ($200 per reservation).

Sept. 30, 2022
Meeting suite application deadline.

Oct. 5, 2022
Exhibitor webinar – How to Promote Your RSNA Exhibit: Tools and Strategies for Event Marketing and Media Relations

Oct. 6, 2022
Hotel cancellation fee changes to one night’s room and tax for each canceled room reservation.

Oct. 14, 2022

• EAC registration deadline
• EAC FAQs
• Booth photography/videography request form due (PDF)
• RSNAnet hardline internet advance rate pricing deadline

Oct. 20, 2022

• Freeman advance rate pricing deadline.
• Lead retrieval advance rate pricing deadline.
• Advance warehouse opens for advance freight shipments.
• Please note: All hanging signs must be shipped to the advance warehouse.

Oct. 21, 2022
Booth activity forms due:

Oct. 26, 2022
Exhibitor Webinar – RSNA 2023 Onsite Space Selection Process Overview

Oct. 31, 2022
Exhibit space application deadline.

Last day to earn five additional priority points for reserving hotel rooms through the RSNA hotel reservation system.

Nov. 7, 2022
Advance rate pricing deadline for the following RSNA official contractors:

• Chicago Talent Network
• Datasis Corp
• Floral Exhibits
• McCormick Place (labor)
• Oscar & Associates
• Rainprotection
• Rock-it Cargo (formerly Rogers Worldwide)
• SAVOR Chicago (catering)
• United Security
• Virtual Press Office (VPO/Cision PR Newswire)

Nov. 9, 2022
Hotel reservations close; Last day to make name/date changes without penalty.

Advance warehouse closes; All shipments now need to arrive at McCormick Place on your target move-in date.

Nov. 10–14, 2022
Hotel reservations system closes (reservations transferred to hotels at close of business on Nov. 9; No changes can be made during this period).

Nov. 15, 2022
Hotels begin accepting reservation changes and cancellations (some penalties may apply).

Nov. 16, 2022
Last day for badge cancellations.

Nov.17, 2022
Move-in begins (onsite freight accepted per target assignments).

Nov. 25, 2022
General move-in begins (exhibits must be nearly complete by Nov. 26 at 6 p.m. and show-ready by Nov. 27 at 9 a.m.).

Nov. 26, 2022
ASUV ramp open for exhibitor self-load-in (View ASUV PDF for times and guidelines).

Nov. 27–30, 2022
The Technical Exhibits are open Sunday to Wednesday from 10 a.m. to 5 p.m.

Nov. 30, 2022
ASUV ramp open for exhibitor self-load-out (View ASUV PDF for times and guidelines).

May 1, 2023
RSNA 2022 attendee list request deadline.