Dates and deadlines

Review important dates and note the deadlines you need to make your RSNA 2022 exhibit a success.
January – March 2022

Jan. 1–March 31, 2022
25% of the rental fee due on canceled or reduced space.

March 9, 2022
Request a Block hotel assignments emailed; Credit card required to guarantee room block.

April – June 2022

April 1, 2022
Second 25% deposit due.

April 1–June 30, 2022
50% of the rental fee due on canceled or reduced space.

June 30, 2022
Last day to adjust Request a Block hotel room blocks without penalty.

July 2022

July 1, 2022
Final exhibit space payment due.

July 1, 2022 (or after)
100% of the rental fee due on canceled or reduced space.

July 1–Sept. 7, 2022
Hotel attrition fee applies ($100 per room when reducing number of peak night rooms by more than 20% in Request a Block hotel room block).

July 20, 2022

July 30, 2022
Headquarter office space application deadline.

August 2022

Aug. 3, 2022
Exhibitor webinar – First Time RSNA Exhibitors: Orientation part 1, The Basics

Exhibitor registration opens.

Aug. 10, 2022
Exhibitor webinar – RSNA Attendee Insights

Aug. 31, 2022
Exhibitor webinar – Lead Retrieval, Attendee List Requests, and Guest Passes

Booth designs due for review and approval:

September 2022

Sept. 1, 2022
Attendee list requests open in the exhibitor registration dashboard.

Sept. 7, 2022
Exhibitor webinar – First Time Exhibitors: Orientation part 2, Preshow Planning and Onsite Logistics.

Hotel rooming lists and deposits due.

Sept. 8, 2022
Hotel rooms without name assigned automatically released.

Hotel cancellation fee begins ($200 per reservation).

Sept. 30, 2022
Meeting suite application deadline.

October 2022

Oct. 5, 2022
Exhibitor webinar – How to Promote Your RSNA Exhibit: Tools and Strategies for Event Marketing and Media Relations

Oct. 6, 2022
Hotel cancellation fee changes to one night’s room and tax for each canceled room reservation.

Oct. 14, 2022

Oct. 20, 2022

  • Freeman advance rate pricing deadline.
  • Lead retrieval advance rate pricing deadline.
  • Advance warehouse opens for advance freight shipments.
    • Please note: All hanging signs must be shipped to the advance warehouse.

Oct. 21, 2022
Booth activity forms due:

  • Booth presentation request (PDF)
  • Live scanning request (PDF)
  • Press conference request (PDF)
  • Giveaway request (PDF)
  • Raffle notification (PDF)

  • Oct. 26, 2022
    Exhibitor Webinar – RSNA 2023 Onsite Space Selection Process Overview

    Oct. 31, 2022
    Exhibit space application deadline.

    Last day to earn five additional priority points for reserving hotel rooms through the RSNA hotel reservation system.

    November 2022

    Nov. 7, 2022
    Advance rate pricing deadline for the following RSNA official contractors:

    • Chicago Talent Network
    • Datasis Corp
    • Floral Exhibits
    • McCormick Place (labor)
    • Oscar & Associates
    • Rainprotection
    • Rock-it Cargo (formerly Rogers Worldwide)
    • SAVOR Chicago (catering)
    • United Security
    • Virtual Press Office (VPO/Cision PR Newswire)

    Nov. 9, 2022
    Hotel reservations close; Last day to make name/date changes without penalty.

    Advance warehouse closes; All shipments now need to arrive at McCormick Place on your target move-in date.

    Nov. 10–14, 2022
    Hotel reservations system closes (reservations transferred to hotels at close of business on Nov. 9; No changes can be made during this period).

    Nov. 15, 2022
    Hotels begin accepting reservation changes and cancellations (some penalties may apply).

    Nov. 16, 2022
    Last day for badge cancellations.

    Nov.17, 2022
    Move-in begins (onsite freight accepted per target assignments).

    Nov. 25, 2022
    General move-in begins (exhibits must be nearly complete by Nov. 26 at 6 p.m. and show-ready by Nov. 27 at 9 a.m.).

    Nov. 26, 2022
    ASUV ramp open for exhibitor self-load-in (View ASUV PDF for times and guidelines).

    Nov. 27–30, 2022
    The Technical Exhibits are open Sunday to Wednesday from 10 a.m. to 5 p.m.

    Nov. 30, 2022
    ASUV ramp open for exhibitor self-load-out (View ASUV PDF for times and guidelines).

    May 2023

    May 1, 2023
    RSNA 2022 attendee list request deadline.